Multi-national financial services firm improves business intelligence and efficiency

Company Overview

UBS AG is a client-focused financial services company. Their Wealth Management & Business Banking (WM&BB) division manage its private banking, retail, and corporate banking functions.
WM&BB generates more than one billion transactions per month, of which approximately 200 million accrue at the end of each month. WM&BB handles 10 million postings per hour to manage and report on 500 million account balances.

Business Challenge

WM&BB relies on management reporting to drive profitability while supporting service and compliance. To be successful management must know exactly which product and service packages are profitable and which business centers and market segments can support sustained growth. UBS employed a number of highly specialized financial and managerial accounting systems to deliver this information. But these systems required significant manual effort to get results. The business and IT processes behind the data were unconnected, complicated, and highly time-consuming. The firm relied on nearly 100 employees who engaged in manual work to tie disparate activities together. At the same time, internal audit, information management and regulatory requirements – as required by US GAAP, IAS etc. – continued to increase demands on the reporting system. The number of IT systems involved caused the Total Cost of Ownership (TCO) to spiral upwards. The situation was full of challenges, especially considering the volume of data involved–10 million postings per hour to manage and the need to report on 500 million account balances. At the time, the firm had been unable to find a single system on the market that was capable of handling the load – until UBS found Redwood.

Solution

To bring its processes together, UBS developed a completely new accounting and reporting system that would meet current and future requirements and facilitate flexibility and efficiency. The project was part of a wider program to upgrade the UBS IT infrastructure. UBS partnered with Redwood Software, Accenture, Oracle, and Business Objects to architect a solution. Redwood’s cloud-based automation platform enabled UBS to control and connect many complex processes. It also increases the efficiency of the whole system. Today, more than 170 applications deliver data to UBS daily at 6 pm. Redwood automatically picks up this data and processes it overnight, so it is available the following morning in the form of complete, up-to-date reports. The new system implemented by UBS, processed more than 15 billion transactions in its first three quarters of operations. Redwood provides the engine and the coordination behind all this activity.

Results

UBS leaders believe the Redwood solution has given it a five-year head start over the competition. UBS used Redwood to replace 16 applications, providing a single, comprehensive view of the business. Its highly optimized process chain saves time and cost for its accounting and reporting processes. The TCO of UBS IT process solutions improved by 30%. External reporting time has also improved from 9 days to 5 days after period close. With automation, financial information is controlled and made quickly available from one source. The firm can extract all management reports from a central database in a business-friendly format allowing for early identification and analysis of trends. UBS uses this business intelligence to react faster, reduce risks and exploit opportunities.

Redwood is the crucial process automation component that acts as the glue holding together the entire solution. We were able to count on Redwood’s expertise, especially in the final weeks of the project. Thanks to their tireless cooperation we were able to meet our timeframe and budget.” Thierry Schafflützel, IT Project Manager, UBS

Ready to see how Redwood can simplify your workload automation?

Build and automate workflows in half the time without the need for scripting. Gain operational peace of mind with real-time insights, customizable alerting, and more.